Quarterly Broker Statement
Automating SEC Rule 17a-13 quarterly securities counts for broker-dealers. QBS manages the full counterparty verification cycle for borrows, loans, repos, and aged fails — replacing spreadsheets and manual mailings with a single auditable workflow.
The Problem
Quarterly Securities Counts Should Not Be This Hard
SEC Rule 17a-13 requires every custodial broker-dealer to examine and count all securities quarterly, then verify positions open 30+ days — borrows, loans, repos, and fails — directly with counterparties. For most firms, this means thousands of confirmation letters, manual spreadsheet reconciliation, and a 7-business-day deadline to record every unresolved difference.
- ✗ Hundreds of 17a-13 confirmation letters sent manually each quarter
- ✗ Counterparty non-response triggers costly alternative verification procedures
- ✗ Spreadsheet-based reconciliation of borrows, loans, repos, and fails across counterparties
- ✗ 7-business-day deadline to record unresolved count differences
- ✗ 6-year retention requirement under Rule 17a-4 with no centralized archive
The Solution
Automated 17a-13 Compliance, End to End
QBS automates the entire quarterly securities count lifecycle — from aggregating positions across your stock record to generating counterparty confirmations under Rule 17a-13(b)(3), tracking responses, managing exceptions, and archiving everything for 17a-4 retention.
- ✓ Automated position aggregation for borrows, loans, repos, and fails
- ✓ 17a-13(b)(3) counterparty confirmation generation and tracking
- ✓ Automated escalation for non-responses with alternative verification support
- ✓ Difference recording and resolution within the 7-business-day window
- ✓ 17a-4 compliant archival with full audit trail and instant retrieval
Capabilities
Key Features
Purpose-built for SEC Rule 17a-13 quarterly securities counts and 17a-4 record retention.
Position Aggregation
Automatically aggregates securities positions across your stock record — borrows, loans, repos, reverse repos, fails to deliver, and fails to receive — ready for the quarterly count.
Counterparty Verification
Generates and tracks 17a-13(b)(3) confirmation letters for all positions open 30+ days. Monitors counterparty responses and flags non-responses for alternative verification procedures.
Difference Resolution
Surfaces count discrepancies and tracks resolution within the 7-business-day recording deadline. Unresolved differences are automatically posted to the security count difference account.
17a-4 Record Retention
Every confirmation, counterparty response, count record, and difference resolution is archived with a time-stamped audit trail — retained for 6 years per Rule 17a-4, retrievable in seconds for examinations.
Scheduling & Controls
Enforces the 17a-13 timing requirement — no two counts less than 2 months or more than 4 months apart. Separation-of-duties controls ensure counts are supervised by independent personnel.
Multi-Entity Support
Handles the full complexity of your stock record — a single security across multiple position types and counterparties. Supports multiple clearing entities and depository reconciliation within one platform.
Outcomes
Reclaim Your Quarter-End
QBS transforms the 17a-13 securities count from a weeks-long scramble into a streamlined, automated process.
80%
Reduction in Manual Effort
Automated position aggregation, confirmation generation, and response tracking eliminate the spreadsheet-driven work that consumes your operations team every quarter.
Days
Not Weeks to Complete
What previously required weeks of manual counting, mailing confirmations, and chasing counterparty responses now completes in days with automated workflows.
100%
Audit-Ready Records
Complete audit trail for every count, confirmation, and difference resolution. 17a-4 compliant retention means you are always examination-ready — no scrambling when regulators call.
See QBS in Action
Schedule a personalized demo and see how QBS can automate your 17a-13 quarterly securities counts and counterparty verification workflow.